deposit_paid
FALSE
The booking sheet · learn by example
One Booking, Start to Finish
The Sheet page tells you what every column means. This one shows you when to touch them, using a real booking that is on the campus this month. Follow it once and you can run any booking.
The example
Amanda's Retreat
A women's retreat in the Cedar Chalet, August 27 to 30. It is the first facilitated event Boulder Creek has run, so every step below actually happened. The rows shown are the real ones.
1She asksWhoever picks it up
An email or a form comes in. Somebody wants dates. Nothing is promised yet. Make the row now, even though almost nothing is known, so the ask cannot get lost in an inbox.
name
Women's Retreat, Amanda & Likhita
status
Inquiry
arrive
2026-08-27
contact
Amanda Bailey
quote
blank
spaces
blank
The board shows: a new booking, no money, no beds. Blank is fine here. Blank is honest.
2You pencil her inWhoever is quoting
The dates work and the campus fits. You send a quote and put the dates on the calendar so nobody double books them. The dates are now spoken for, but no money has moved.
status
Held
spaces
Cedar Chalet
quote
1862
deposit
450
party_size
14
The board shows: the chalet blocked those nights, and a deposit that has not landed. If arrival gets close and it still says FALSE, the board raises a flag on its own.
3Money and a signatureWhoever is quoting
The deposit lands and the agreement comes back signed. Both. Not one. A yes on the phone is not this step, and neither is a deposit without a signature.
status
Confirmed
deposit_paid
TRUE
phone
208-555-0142
email
theamandabailey@...
The board shows: confirmed, deposit in, and the flag clears itself. This is also the moment her guest sheet gets sent.
4The count firms upWhoever owns the guest
Two weeks out you need a real headcount. Until you have it, the number in the row is a guess, and the Sheet has a column that says so. Put the column name in assumed and the board marks that cell as unconfirmed instead of letting a guess look like a fact.
assumed
party_size
party_size
14
When the real number arrives, change party_size to it and empty the assumed cell. That is the whole move.
The board shows: "headcount not confirmed" until the day you clear it. No guessing about whether anyone chased it.
5They come, they goWhoever hosted
Balance settles at arrival. After they leave, the last thing you do is write what happened in notes, in your own words, for the person who runs the next one.
notes
Nine guests. Loved the sauna. Wanted an earlier check-in.
The board shows: the note on the detail panel, word for word. That is how the next host learns something without a meeting.
Say it the same way
Three Words For Status
These are the only three words on the Sheet today, and they are enough. Each one means a real thing changed in the world, not how anyone feels about it.
Inquiry
They asked
Someone raised a hand. Nothing is promised and no dates are held.
Held
Dates are spoken for
Quoted and penciled in. No money yet, so it can still fall through.
Confirmed
Deposit and signature
Both in hand. Anything less is still Held.
Not in use: Open, Qualified, Quoted, and Pending contract appear in some older notes but are on zero rows in the Sheet today. Do not start using them. If you see one, it is safe to move it to the nearest of the three above.
Read it against the real thing
Amanda's Row Right Now
Pulled live from the Sheet. This is what good and not-yet-good look like side by side.
| Column | What it says | Should be |
|---|---|---|
| status | Held | Confirmed. The deposit is in, so once the signed agreement is confirmed this moves. |
| deposit_paid | TRUE | Correct. |
| party_size | 14 | 14 is the ceiling, not the count. Put party_size in the assumed cell until the real number lands. |
| assumed | blank | Should say party_size. Blank tells the board the 14 is a fact. |
| phone | blank | Fill it. The day-before text needs a number. |
| spaces | Cedar Chalet | Correct, as long as Tamarack on the calendar belongs to the other event that weekend. |
| notes | A paragraph of money math and old deadlines | Trim to what is still true. Money lives in the money columns. |
If you remember nothing else
Four Habits
- Make the row when they ask, not when it gets real. An empty row is easier to fill than a lost email.
- Blank beats a guess. If you do not know it, leave it empty, or name it in the assumed column. The board is built to show honest gaps.
- Confirmed means money and a signature. Every other kind of yes is Held.
- Same name in the Sheet and on the calendar. Different spellings show up as two bookings on the board.
Companion to The Booking Sheet and How it works. The row values above were pulled live from the Sheet on August 20, 2026.